How to make Gantt chart in Excel, step- by- step guidance and templates. If you were asked to name three key components of Microsoft Excel, what would they be? Most likely, spreadsheets to input data, formulas to perform calculations and charts to create graphical representations of various data types.
I believe, every Excel user knows what a chart is and how to create it. However, one graph type remains opaque to many - the Gantt chart. This short tutorial will explain the key features of the Gantt diagram, show how to make a simple Gantt chart in Excel, where to download advanced Gantt chart templates and how to use the online Project Management Gantt Chart creator. What is a Gantt chart?
The Gantt chart bears a name of Henry Gantt, American mechanical engineer and management consultant who invented this chart as early as in 1. A Gantt diagram in Excel represents projects or tasks in the form of cascading horizontal bar charts. A Gantt chart illustrates the breakdown structure of the project by showing the start and finish dates as well as various relationships between project activities, and in this way helps you track the tasks against their scheduled time or predefined milestones.
How to make Gantt chart in Excel 2. Regrettably, Microsoft Excel does not have a built- in Gantt chart template as an option. However, you can quickly create a Gantt chart in Excel by using the bar graph functionality and a bit of formatting. Please follow the below steps closely and you will make a simple Gantt chart in under 3 minutes.
Chart Gantt is the leading provider of Professional Excel Gantt Chart Templates. Construction Project Chart Examples ConceptDraw PROJECT provides a set of construction Gantt chart examples. Project manager requires task tracking, and project. As you have probably noticed, the tasks on your Excel Gantt chart are listed in reverse order. And now we are going to fix this. Click on the list of tasks in the.
Gantt Chart is a great way to prepare and manage a project plan. It shows project activities and what is their start and end dates. In this tutorial, learn how. GAO COst EstimAtinG And AssEssmEnt GuidE Best Practices for developing and managing Capital Program Costs United States Government Accountability Office. Advantages and Disadvantages of Gantt Charts By John Jeffreys. You might have a reasonable size project in your organisation. The activity of the project might occur.
We will be using Excel 2. Gantt chart example, but you can simulate Gantt diagrams in Excel 2. Excel 2. 01. 3 exactly in the same way. Create a project table. You start by entering your project's data in an Excel spreadsheet.
List each task is a separate row and structure your project plan by including the Start date, End date and Duration, i. Only the Start date and Duration columns are really necessary for creating an Excel Gantt chart. However, if you enter the End Dates too, you can use a simple formula to calculate Duration, as you can see in the screenshot below. Make a standard Excel Bar chart based on Start date. You begin making your Gantt chart in Excel by setting up a usual Stacked Bar chart.
Select a range of your Start Dates with the column header, it's B1: B1. Be sure to select only the cells with data, and not the entire column.
Switch to the Insert tab > Charts group and click Bar. Under the 2- D Bar section, click Stacked Bar. As a result, you will have the following Stacked bar added to your worksheet: Note. Some other Gantt Chart tutorials you can find on the web recommend creating an empty bar chart first and then populating it with data as explained in the next step. But I think the above approach is better because Microsoft Excel will add one data series to the chart automatically, and in this way save you some time. Step 3. Add Duration data to the chart. Now you need to add one more series to your Excel Gantt chart- to- be.
Right- click anywhere within the chart area and choose Select Data from the context menu. The Select Data Source window will open. As you can see in the screenshot below. Select your project Duration data by clicking on the first Duration cell (D2 in our case) and dragging the mouse down to the last duration (D1. Make sure you have not mistakenly highlighted the header or any empty cell. Click the range selection icon again to exit this small window.
This will bring you back to the previous Edit Series window with Series name and Series values filled in, where you click OK. Now you are back at the Select Data Source window with both Start Date and Duration added under Legend Entries (Series). Simply click OK for the Duration data to be added to your Excel chart.
The resulting bar chart should look similar to this: Step 4. Add task descriptions to the Gantt chart. Now you need to replace the days on the left side of the chart with the list of tasks. Right- click anywhere within the chart plot area (the area with blue and orange bars) and click Select Data to bring up the Select Data Source window again.
Make sure the Start Date is selected on the left pane and click the Edit button on the right pane, under Horizontal (Category) Axis Labels. A small Axis Label window opens and you select your tasks in the same fashion as you selected Durations in the previous step - click the range selection icon , then click on the first task in your table and drag the mouse down to the last task. Remember, the column header should not be included.
When done, exit the window by clicking on the range selection icon again. Click OK twice to close the open windows. Remove the chart labels block by right- clicking it and selecting Delete from the context menu. At this point your Gantt chart should have task descriptions on the left side and look something like this: Step 5. Transform the bar graph into the Excel Gantt chart. What you have now is still a stacked bar chart.
You have to add the proper formatting to make it look more like a Gantt chart. Our goal is to remove the blue bars so that only the orange parts representing the project's tasks will be visible.
In technical terms, we won't really delete the blue bars, but rather make them transparent and therefore invisible. Click on any blue bar in your Gantt chart to select them all, right- click and choose Format Data Series from the context menu. The Format Data Series window will show up and you do the following. Switch to the Fill tab and select No Fill. Go to the Border Color tab and select No Line.
Note. You do not need to close the dialog because you will use it again in the next step. As you have probably noticed, the tasks on your Excel Gantt chart are listed in reverse order. And now we are going to fix this. This will display the Format Axis dialog for you.
Select the Categories in reverse order option under Axis Options and then click the Close button to save all the changes. The results of the changes you have just made are: Your tasks are arranged in a proper order on a Gantt chart. Date markers are moved from the bottom to the top of the graph. Your Excel chart is starting to look like a normal Gantt chart, isn't it?
For example, my Gantt diagram looks like this now: Step 6. Improve the design of your Excel Gantt chart. Though your Excel Gantt chart is beginning to take shape, you can add a few more finishing touches to make it really stylish. Remove the empty space on the left side of the Gantt chart. As you remember, originally the starting date blue bars resided at the start of your Excel Gantt diagram. Now you can remove that blank white space to bring your tasks a little closer to the left vertical axis.
Adjust the number of dates on your Gantt chart. In the same Format Axis window that you used in the previous step, change Major unit and Minor unit to Fixed too, and then add the numbers you want for the date intervals. Typically, the shorter your project's timeframe is, the smaller numbers you use. For example, if you want to show every other date, enter 2 in the Major unit. You can see my settings in the screenshot below: Tip.
You can play with different settings until you get the result that works best for you. Don't be afraid to do something wrong because you can always revert to the default settings by switching back to Auto in Excel 2. Reset in Excel 2. Remove excess white space between the bars. Compacting the task bars will make your Gantt graph look even better.
Click any of the orange bars to get them all selected, right click and select Format Data Series. In the Format Data Series dialog, set Separated to 1. Gap Width to 0% (or close to 0%). And here is the result of our efforts - a simple but nice- looking Excel Gantt chart: Remember, though your Excel chart simulates a Gantt diagram very closely, it still keeps the main features of a standard Excel chart: Tips: Download this Gantt chart example. Excel Gantt chart templates. As you see, it's not a big problem to build a simple Gantt chart in Excel. But what if you want a more sophisticated Gantt diagram with percent- complete shading for each task and a vertical Milestone or Checkpoint line?
Of course, if you are one of those rare and mysterious creatures whom we respectively call . Below you will find a quick overview of several project management Gantt chart templates for different versions of Microsoft Excel. Gantt chart template for Excel 2. Microsoft. This Excel Gantt chart template, called Gantt Project Planner, is purposed to track your project by different activities such as Plan Start and Actual Start, Plan Duration and Actual Duration as well as Percent Complete. In Excel 2. 01. 3, this template is available directly on the File > New tab. If you cannot find it there, you can download it from Microsoft's web- site - .
As well as the previous Gantt chart template, this one is fast and easy- to- use. They offer 3. 0 days free trial, so you can sign with your Google account here and start making your first Excel Gantt diagram online straight away. The process is very straightforward, you enter your project details in the left- hand table, and as you type a Gantt Chart is being built in the right- hand part of the screen. Gantt chart template for Excel, Google Sheets and Open. Office Calc. Gantt chart template from vertex. Gantt chart template that works with Excel 2.
Open. Office Calc and Google Sheets. You work with this template in the same fashion as you do with any normal Excel spreadsheet. Simply enter the start date and duration for each task and define % in the Complete column. To change the range of dates displayed in the Gantt chart area, slide the scroll bar. And finally, one more Gant chart Excel template for your consideration.
Project Manager Gantt Chart template. Project Manager Gantt Chart from professionalexcel. Gantt chart template for Excel that can help track your tasks against their allocated time. You can choose either the standard weekly view or daily for short term projects.
Excel Conditional Formatting Gantt Chart . A TRUE outcome applies the format, whereas FALSE doesn. In my case this is G5. This is important when considering when to absolute or relative a reference, or part thereof. Translated into English my formulas read: Completed Days: Check that the Start Date (in B5) is less than or equal to the first date (in G4), AND take the start date (in B5) less 1 + the Completed days (in D5) and check it.
If both of these arguments are TRUE colour the cell in dark green. Estimated Days: Check that the Start Date (in B5) is less than or equal to the first date (in G4), AND take the start date (in B5) less 1 + the Estimated days (in E5) and check it. If all of these arguments are TRUE colour the cell in light green.
Remaining Days: Check that the Start Date (in B5) is less than or equal to the first date (in G4), AND take the start date (in B5) less 1 + the Estimated days (in E5) and check it. If both of these arguments are TRUE colour the cell in medium green. Conditional Formatting Formulas Tips. Testing: I like to test my formulas in the workbook before creating my conditional formats. This allows me to quickly see if it's going to evaluate correctly by displaying the TRUE/FALSE outcomes.
So how about when you download the workbook you paste the formulas from the Rules Manager into cell G5 and then copy it to the remaining cells in the chart (one at a time) to see how each one evaluates. Order: Another point to mention is that the order of the rules being applied is important.
Have a play around with them and see what happens. Perspective: As I said above, remember when you enter your new rule you enter it from the perspective of the first cell in your range when making references absolute. You can read more on how to work with formulas in Conditional Formatting here. So go ahead, download the workbook and modify it for your needs. I. I read and reply to them all.